Minutes of Joint Board of Directors and House of
Delegates Meeting
Held on April 21 2001 at 1:00pm, at Central High School, Kansas City KS
The joint meeting of the Board of Directors and the House of Delegates of Missouri Valley Swimming
was held at Central High School in Kansas City, Missouri. Mr. Jim Devine, General Chairman, called
the meeting to order at 1:00 pm. The following Directors and Delegates were in attendance: Brian
Barnes, Bobby Botts, Robert Clinton, Jim Devine, Paula Gimson, Mark Hantla, Rick Harlow, Tom Herder,
Barbara Holder, Craig Ivancic, Doug Johnson, Theresa Johnson, Gary Ledford, Helen Lochow, John Malnar,
Richard Maxfield, Patrick McLaughlin, Gerald Miller, Eric Nelson, Marlaine Nickolson, Donna Ogilvie,
Joe Ogilvie, Billie Jo Parrack, Tom Ringwelski, George Schluter, Dulcy Sellon, Mike Soderling, Randy
Stroup and Debbie Weaverling.
Jim Devine asked for corrections to the minutes of the March, 2001 Board of Directors meeting.
There being none, the minutes stand as published on the Missouri Valley web page
(http://www.missourivalleyswimming.com). Jim then announced the presentation of the Phillips
Petroleum Outstanding Service Award to Randy Stroup for 2001. Randy has served Missouri Valley for
many years by supplying the LSC's electronic timing equipment to teams for meets. Jim also stated
that he is working with the Division I and II hosts to create a handbook for use by the future
Missouri Valley championship meet hosts.
REPORTS OF OFFICERS
Administrative Vice Chair, John Malnar - gave a brief synopsis of the Missouri Valley investments.
Most of our investments had not been affected by the market's ups and downs. Some had and these we
hope will do better in the future.
Senior Vice Chair, Eric Nelson - reported that Missouri Valley had 12 swimmers participating in
the Senior National Meet. Several achieved Top 16 finishes.
Age Group Vice Chair, Tom Herder - recommended that no changes be made to the time standards or
formats of the Division I and II meets. They had run well and had attracted the number of swimmers
we had hoped to attract, about 450 at the Division II meets and 600 at Division I. He also reported
that he would get the Short Course Meter time standards updated soon. The hotel rooms for the Zone
meet had been secured and he was encouraging Mike Soderling, Missouri Valley's Head Zone Coach, and
the Zone staff to create a time line and manual for future Zone staff use. He also thought the
searchable database was well used and liked by the Missouri Valley members and would make All Star
and Zone team selection easier in the future.
Membership/Registration Chair, Dulcy Sellon - reported that Missouri Valley had 3,526 full-year
swimmers, 76 season-2 swimmers, 422 non-athletes, 44 full-year clubs and 4 season-2 registered as
of 4/20/2001. The season-2 swimmer registration will probably reach about 4,000 by mid June and the
non-athlete registrations will about double.
Treasurer, Billie Jo Parrack - reported that currently Missouri Valley is in good financial
condition. She requested that Zone checks needed for the meet be requested ahead of time so she can
get the checks to the coaches. She also stated that she needs the first page of the meet manager
report that lists the number of swimmers submitted with the financial report of a swim meet. She
also said that each team has 21 days to submit their financial report and payment. She sends a
series of letters reminding the club that payment is due. After the third letter, the non-payment
matter goes to the Board of Review. She stated that Richard Winn, the Missouri Valley Web Master has
not yet submitted a bill for his work.
Coaches Representative, Mike Soderling - reported that the Zone coaching staff will be himself,
Craig Ivancic, Thor Larson, Scott Berry, Jason Petty and, they hope, Helen Lochow if she is available.
Julie Swank will be the parent liaison. Mike also reported that he is working on a new method for
voting on the Coach of the Year Award. Suggestions were made to conduct a poll at the web site or to
send ballots out with the Division I material.
Athlete Representatives - Elizabeth Bruce will be the Senior Athlete Rep and Alex Sidelnic will
serve as Junior Athlete's rep.
Records Chair, Debbie Weaverling - reported that she had collected $50 at Division II, Manhattan
and $75 at the Division I meet. She would check with JJ Carney about the Division II meet at
Springfield. Brian Barnes reported that the Top 8 is probably just about right now. He stated that
teams swimming outside of the LSC are responsible for sending him diskettes with their meet results.
He would also like teams to submit reports on Double A swimmers to verify the database. He needs
backup diskettes from the meets. There were 30 new Citizen Records this year and 26 new District
Records.
Officials Chair, Joe Ogilvie - reported that 2 clinics had been held and new referees certified.
He encouraged MVS officials to work at the summer sectional meet and the Zone meet. He also
presented Missouri Valley Swimming Official's Training Program which is the minimum set of
requirements necessary for Missouri Valley officials to be in compliance with USA Swimming national
officials training. A list of referees able to provide this training was also provided.
Safety Chair - Gary Colonna has resigned his position and recommended that Helen Lochow be
appointed in his place.
Electronic Timing, Randy Stroup - reported that he would resolve the scheduling conflict
occurring in the summer of 2002. The system was used 26 times in 2001.
Board of Review, George Schluter - reported that if a club had received their third letter for
nonpayment of meet fees, this situation would be handled quickly by the Board. He reported no Board
actions this year.
UNFINISHED BUSINESS
Who would be attending the USA Swimming National Convention in Detroit this September was
reviewed. Missouri Valley will send those directed to attend by the MVS By-Laws. Missouri Valley
also sends members who are voting delegates and will devise a process for the submission of names of
members who should also by sent by the LSC.
Gary Ledford and Sue Courtney presented a report on recommendations for swimmer recognition.
They recommended that the recognition be made at a separate time from the lunch at the MVS Mini
Convention and that the Top 8 plaques be engraved. After discussion of the topic, Eric Nelson made
the motion that Missouri Valley prepare certificates for each Top 8 and all Academic Award winners
and that these be distributed to the clubs for them to award. The motion was seconded and passed
with one dissenting vote. It was also suggested that the Top 8 swimmers be recognized at the
Division I meet.
Joe Ogilvie stated that the officials' certification standards needed to be adopted so that our
officials could be in conformance with national standards and work on the national level meet deck.
It was decided that the officials committee would create a training manual for this. The motion was
made to adopt the officials' standards as set out in Joe's report, seconded and all voted aye. The
officials committee was instructed to prepare the training manual for next fall's meeting.
The nominating committee presented the following candidates for election:
- Treasurer, Billie Jo Parrack;
- Membership/Registration Chair, Dulcy Sellon;
- Age Group Vice Chair, Tom Herder;
- Board of Review, Hugh Dill, Theresa Johnson, alternate Marikay Pollreisz;
- District 1 Delegate, Gary Ledford;
- District 3 Delegate, Rick Harlow;
- District 5 Delegate, Rick Maxfield.
It was noted that the District Delegates are elected by their team representatives not by the
Board of Directors. Helen Lochow seconded the motion to submit this slate of nominees for election.
No further nominations were made from the floor and all voted aye.
NEW BUSINESS
Fort Leavenworth Lancers volunteered to host this September's MVS Mini Convention. No awards
will be presented for swimmers at that convention. It was decided to offer four sessions in the
morning: College recruiters, Nutritionist, Sports Medicine and USA Swimming Officiating. Swimmers
and parents could attend the sessions. The parents would then hold their House of Delegates meeting
in the afternoon and the swimmers would have pool opportunities available to them for relays, water
polo etc. The meeting would be held on one day, September 29, 2001.
The House of Delegates decided to leave the Short and Long Course Division I and II meet
configuration the same as it was offered in 2000.
Barb Holder, Meet Scheduling Assistant Chair, pointed out that the meet schedule offered for
approval for 2001-2002 had very few meets offered in the summer of 2002. A motion was made to
approve the meet schedule as amended, seconded, and all voted aye.
Jim Devine, Dulcy and Richard Winn, the web master will pursue the creation of a recruiting form
for swimmers use on the MVS web site.
Jim Devine presented the proposal made at the March Board of Directors meeting to create a fund
in an interest bearing account for use towards the enhancement of swimming. This fund would
initially be used to help the University of Kansas's men swimming program remain in existence. The
fund would be created by adding a $5 assessment for regular swimmers and $2.50 for seasonal swimmers
to their registration fee, by asking clubs to match their swimmer contributions and by contributing
money from the MVS LSC. Joe Ogilvie seconded the motion for the creation of this fund. The vote on
the motion was held and the motion was defeated. Eric Nelson made the motion to pledge $1,000 to
the program for its reinstatement and to revisit this issue at the summer Division I meeting.
Robert Clinton seconded this motion and all voted aye.
The meeting adjourned at 4:15 pm.
Respectfully submitted,
Dulcy Sellon, MVS Secretary
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