Minutes of Joint Board of Directors and House of
Delegates Meeting
Held on April 26 2003 at 1:00pm, at Roeland Park Community Center,
Roeland Park KS
The joint meeting of the Board of Directors and the House of Delegates
of Missouri Valley Swimming was held at the Roeland Park Community Center,
Roeland Park, KS. George Bruce, General Chair, called the meeting to order
at 1:00 pm. The following Directors and Delegates were in attendance: Linda
Bailey, Ken Bailey, Scott Berry, Aaron Dean, Rick Harlow, Tom Herder, Barb
Holder, Craig Ivancic, Theresa Johnson, Harry Kaszycki, Tom Kleibocker,
Shawn Klosterman, Gary Ledford, Michael Lewellyn, John Malnar, Richard
Maxfield, Sandy Miller, Marlaine Nickelson, Jason Petty, Cindy Reed, Scott
Roehrs, George Schluter, David Schumacher, Dulcy Sellon, and Mike Soderling
General Chair, George Bruce, asked for corrections or additions to the
minutes from the Board of Directors meeting held at the Division I
Championships, March 15, 2003. Barb Holder requested that the minutes be
amended to show that the location for the west Level II meet was still
undetermined between Emporia and Newton. Gary Ledford seconded the
amendment and it was duly approved.
REPORTS
Treasurer - Theresa Johnson reported that the budget shows the postage
expense is up from last year. The All Star meet came in close to budget and
the 2002 Zone meet had expenses that were paid in the 2003 fiscal year.
Theresa requested that expenses be gotten to her as quickly as possible so
that the bills can be paid in the fiscal year in which they were incurred.
She also stated that she would not furnish blank checks for meet expenses.
Invoices need to be provided in order for the check to be written. A motion
was made and seconded to accept the Treasurer's report and it was duly
approved.
Administrative Vice Chair - Rick Harlow stated that the 2003 USAS
convention would be held in San Diego and requested that individuals
interested in going email him to let him know. Missouri Valley can send
at-large nonvoting members and clubs interested in sending members to the
convention need to let Rick know. The request was made that Pete Malone's
room be paid instead of his air fare for the ASCA Convention since his air
fare will be paid by ASCA. Rich said this would be considered. Linda Bailey
who attended the General Chairs meeting in lieu of George Bruce stated that
revision or amendments to the USA Swimming rules need to be submitted to
USA Swimming by May 1 and delegates for the convention by December 1.
Senior Vice Chair - Mike Lewellyn reported that $750 had been disbursed for
US Open participants, Max Jaben, Abby Hoisington and Betsy Grover. $2300
had been disbursed for the Spring Nationals. These funds went to Max Jaben,
Caroline Bruce (full individual share), Lindsey Herre, Rachel Waller (full
relay share), Betsy Grover, Abby Hoisington, Emma Berry (3/4 relay share),
and Brandon Lee, Dan Zabler, Alex Zasadny (1/2 relay share). A total of
$3100 was disbursed from the 2003 senior travel fund.
Age Group Vice Chair - Tom Herder reported that the championship meets had
been a good size and he recommended that the time standards remain the same
for next year. He also recommended that clubs and swimmers make their
reservations for the Zone meet now. The Meet, in Indianapolis, will be
large with the open water competition on Wednesday and the meet running
Thursday through Sunday. He believes that a larger staff will be needed for
the meet and recommends Craig Ivancic serve as head coach. Tom stated that
he would work to revise the Division I and II meet flyers to reflect
Missouri Valley's use of an online database for proof of times as well as
working on the teams to be assigned to the East and West Level II meets so
that the number of swimmers at each meet are comparable.
Membership - Dulcy Sellon reported that the registered swimmers, clubs and
nonathletes for this year are very similar to the numbers from last year.
As of 4-25-2003 Missouri Valley has 3532 full year swimmers, 21 Season 1
swimmers and 169 Season 2 swimmers. There are 498 registered nonathletes
and 42 full year clubs, 3 Season 2 clubs and 7 organizations registered.
Dulcy noted that almost 1/3 of the full year swimmers had been registered
as new swimmers in 2003.
Officials - Linda Bailey reported that the Missouri Valley revamped rules
and regulations for Officials are now posted on the website. Officials now
take their tests online. She also reported that the General Chairs meeting
she attended emphasized getting the LSC's athletes involved. The dues
increase was also discussed and she encouraged clubs to offer input for use
of club development funds created by the increase.
Coaches Representative - Cindy Reed reported that Phil Garverick of
Columbia Swim Club had been chosen Senior Coach of the Year and Craig
Ivancic, Age Group Coach of the Year.
Athletes Representative - George Bruce announced that Andre Koop of the
Wichita Swim Club had been elected Junior athlete rep and Kristie Fuchs was
the senior athlete rep.
Records - Scott Berry reported that 27 citizen records and 22 district
records had been set during the short course season. Additionally, 15
girls, 6 boys and 28 relays had achieved Top 16 times.
Meet Procedures - Jason Petty has agreed to take the Meet Procedures Chair
and will now be back in Missouri Valley coaching the Topeka Swim
Association.
WebSite/publications - George Bruce asked for feedback on the website,
asking if it was continuing to meet Missouri Valley's needs. He stated that
if clubs or individuals find inaccuracies that they send the webmaster a
note about it and copy the note to the Missouri Valley Office. A new
feature of the website will start in May and this is a forum where people
can ask questions and gather information.
UNFINISHED BUSINESS
The motion was made to accept the 2003-2004 meet schedule as submitted
by the scheduling committee. Marlaine Nickelson seconded the motion.
Discussion on the location for the Level II meet followed. Newton and
Emporia had both bid for the meet and the committee had awarded the meet to
Emporia. A motion was made to amend the original motion of approval of the
schedule and offer the Level II meet to Newton. This motion was seconded
and duly approved. A motion to approve the schedule as amended was made,
seconded and duly approved.
Electronic Timing System - George Bruce reported that Missouri Valley
should have an underwriter for its second timing system with in a month.
John Malnar and Sandy Miller will review the list of equipment for the new
timing system and forward the list to George Bruce to place the order. John
Malnar also provided a schedule for the systems having anticipated having
the second system for the long course season. This schedule will also be
posted on the website.
Dues Increase - the new fees for 2004 will be sent to the clubs when
information is sent to them. The fee structure will also be posted on the
website. George Bruce also asked members to gather any feedback on the
increase that is offered from clubs.
NEW BUSINESS
Following Missouri Valley's revised By-Laws, the House of Delegates
elects the Administrative Vice Chair, The Treasurer and Age Group Chair in
odd numbered years. The nominating committee nominated Rick Harlow to be
Administrative Vice Chair and Theresa Johnson, Treasurer. No nominations
were offered from the floor. Craig Ivancic was nominated as Age Group Vice
Chair. No nominations were offered form the floor. George Bruce asked that
the slate of candidates be unanimously accepted and they were duly elected.
Zone Meet flyer will be circulated to clubs in the next week.
USA Swimming will be moving all registrations data to a common database.
When doing so all clubs must have registered safety Coordinators. Clubs
need to check that their safety coordinator is registered and if nor, to
designate a registered member as the safety coordinator.
Board of Review - A proposal to amend the Missouri Valley By-Laws to
establish clearly how the Board of Review members will be selected will be
posted on the website. This amendment will then be voted on at the
September Missouri Valley House of Delegates meeting.
Investment Report- John Malnar reported that Missouri Valley's investments
had been hit by the Stock Market downturn but are now on the rise again.
District 5 Representative - George Bruce asked that the House consider
Sandy Miller for the District 5 representative position. She was duly
elected.
Other Matters - Tom Herder asked if coaches going to the ASCA Convention
immediately before the USAS Convention in San Diego would have their air
fare covered and was reassured that this would be the case. Linda Bailey
asked if MV Needed to approve a swimposium for next spring. George Bruce
suggested that this be considered after the fall USAS Convention.
The motion to adjourn was made, seconded, and approved at 2:45 pm.
Respectfully submitted,
Dulcy Sellon,
Missouri Valley Secretary
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