Minutes of the MVS Board of Directors Meeting
Held on August 5 2000 at 1:45pm, at the Ad Aster Pool in Lenexa KS
The meeting of the Board of Directors of Missouri Valley Swimming was
held at the Ad Astra pool, Lenexa, KS. Jim Devine, General Chair, called
the meeting to order at 1:45 pm. The following Directors were in
attendance: Sue Courtney, Tom Herder, Gary Ledford, John Malnar, Billie Jo
Parrack, Cecil Redway, George Schluter, Dulcy Sellon, Mike Soderling, Randy
Stroup, Alex Tignor, and Debbie Weaverling. Also in attendance were J.J.
Carney, Rick Harlow, Nancy Kessler and Robert Sturman.
Jim Devine asked for corrections to the minutes of the April 17, 2000
meeting of the Missouri Valley Board of Directors and House of Delegates.
None being offered the minutes were approved as distributed.
REPORT OF OFFICERS
Jim Devine, General Chair, reported that he had learned from the General
Chairs meeting that most LSC's were using websites for publishing their
LSC's information and were moving away from publishing Swim Guides. This
will be discussed further under Old Business. He also reported that the
Long Course Division II championships had been successful having all
swimmers at one site. The meet, for the first time, conducted time trials
for swimmers seeking Division I times. These had also gone well and Jim
will recommend that time trials be added to the Division II meet in the
future.
John Malnar, Administrative Vice Chair, reported that the arrangements for
the Zone team were in place.
Dulcy Sellon, Secretary/Registration Chair, reported that as of 8/3/2000
Missouri Valley had registered 3510 regular swimmers, 4559 season 2
(summer) swimmers, 896 non-athletes, 48 regular clubs and 34 season 2
(summer) clubs. Missouri Valley has experienced a slight increase in summer
swimmers from last year.
Billie Jo Parrack, Treasurer, reported that this year our Zone expenses
were over budget. Part of this occurs because the Zone expenses and
reimbursements occur after the end of MV's fiscal year. Jim Devine
suggested that Billie Jo collect Zone expense data from the last several
years to determine if MV needs to increase the Zone allocation line in the
budget. Billie Jo also reported that MV would be paying $250.00 for the
deductible on the timing system's insurance and the new computer purchases
were not yet reflected in the budget. Most all sanction application fees
have been paid.
Tom Herder, Age Group Vice Chair, reported that the final numbers for Zone
attendees and fees will be known by August 8 after the Division I meet. The
entry fees for the Zone meet will be sent in at that time.
Mike Soderling, Coaches' Representative, reported that balloting for
Missouri Valley Coach of the Year would be done at the Division I meet.
Randy Stroup, Electronic Timing System Chair, reported that the Missouri
Valley trailer and touch pads had been destroyed in an accident in Parsons,
KS. The touch pads have been replaced by Colorado Timing and are in use at
the Division I meet and an insurance adjuster will assess the trailer and
give an estimate for its repair. Randy also announced that he would
continue to coordinate the schedule for teams wishing to rent the timing
system and Cecil Redway announced that he would be continuing to work the
meets with the timing system for Missouri Valley while additional operators
are being trained.
OLD BUSINESS
Investment Committee Report -- John Malnar reported that the Missouri
Valley investments had been placed with Merrill Lynch through Patrick Aubry,
Vice President, Senior Financial Consultant, 3401 College Blvd., Leawood,
KS 66211. John Malnar will make a complete report for Missouri Valley at
the October meeting and the information will be placed in the next News
Brief as well.
Missouri Valley Mini Convention -- J.J. Carney reported that the mini
convention will be held at Drury College and hosted by Springfield
Aquatics. They are planning on a Gold Medal Clinic with Olympians for the
swimmers but this will be expensive. Jim suggested that the money budgeted
for MV camps be moved to the mini convention budget line to allow MV to be
able to meet the convention costs. A motion was made to this effect,
seconded and all voted aye. To publicize the mini convention, Jim suggested
creating a web site for it and linking the site to the MV web site and the
other MV team sites.
Top 8 -- Debbie Weaverling stated that she would have the Missouri Valley
Short Course Top 8 to Jim for posting on the Web site soon.
Web Page -- Jim Devine suggested that MV consider hiring a webmaster to
create and continually update a web site for Missouri Valley. We could use
the money now spent on Swim Guide publishing to pay for the web site work.
He plans to talk to George Bruce whose company manages web sites about the
possibilities for MV. He also suggested that MV explore the Hy-Tek
searchable database at the USAS Convention to see if it would be usable for
MV.
NEW BUSINESS
Zone Coaching -- Alex Tignor, MVS's 2000 zone coach, stated that the Zone
equipment and buses are set up. He stated that each year the Zone head
coach should serve as the Zone manager for the team the following year. He
is willing to do this for next year and Tom Herder stated that he would
also.
The meeting adjourned at 3:00 pm.
Respectively submitted,
Dulcy Sellon,
Missouri Valley Swimming Secretary |
