E-Form: Financial Report of a Swim Meet

Instructions

Please complete the following form listing all meet income. MVS wants to know which meets do well, areas of new income, and where costs go. From this information, MVS seeks to help clubs hold financially successful swim meets.
Additional explanation for meet fees is included at the bottom of this form.

Your Information	= Required Field

First and Last Name
Title or Position
Host Club
Address
City and State
Zip Code
Day Phone
Evening Phone
Email Address
Meet Information

Name of Meet
Sanction Number	(MV-XX-XX)
Date of Meet	(mm-dd-yy)
Financial Information

Total Entry Fees
15% of Total Entry Fees	($15.00 minimum) (-A-)
Overage Fees	See note below (-B-)
Timing Equipment Fees	See note below (-C-)
Total Fees Payable	(A + B + C)
Comments
Additional Instructions

(-A-) Sanction Fee or Percentage of Entry Fees: The host club shall pay a sanction fee of $15.00 or 15 percent of the gross entry fees, whichever is greater. (-B-) Overage Fees: If any meet session lasted 4 hours and 30 minutes or longer, calculate all entry fees for all swims which started beyond 4 hours from the meet start time. 100% of these entry fees from events started after 4 hours are to be remitted as an Overage Fee. Additionally, if the host club accepts entries which bring the total number of swimmers over the maximum allowed (based on lane and course), 50 percent of the excess fees shall be paid to Missouri Valley Swimming. This is calculated by the average number of events per swimmer times the number of swimmers over the maximum. (-C-) Time Equipment Fees: Fees include the use of any MVS timing equipment or personnel required to run the meet, such as timing consoles, touch pads, or operators. 100% of these fees are to be remitted as Timing Equipment Fees. See the Timing System Fee Schedule for more information. Reporting of Fees -- Payment of any fees due must be sent to the Missouri Valley Treasurer within 21 days after the meet. Forward payments to: Jolisa Buchner 5810 Grayhawk Court Lawrence, KS 66047 Home: (785) 832-1355 Email: djhrinoz@sunflower.com Note: Submitting this electronic form will automatically forward a copy of this report to the MVS Treasurer and the Missouri Valley Office. A REPORT MUST BE SENT EVEN IF THE MEET IS NOT HELD. Reporting of Final Results Within 21 days after the meet, a copy of the final results in the format specified in the Meet Director's Guide is to be mailed to: each participating club; the Missouri Valley Office; the Missouri Valley Records Chair; the Missouri Valley Meet Procedures Chair. The names and address for each of the above are listed on the "Contacts" page of this site. A summary copy listing the clubs and number of swimmers participating in the meet (or copies of each club's entry sheets) must also be forwarded to the MVS Office. Failure to comply may result in a club being denied sanction for future meets.
Note: You may attach up to 3 files with this form that are required to be submitted along with this report. To attach a file use the spaces below, however you must place your files inside a ZIP file for it to be sent correctly.
1^st Attached File:
2^nd Attached File:
3^rd Attached File:
By sending this form, this report is submitted and attested to as a full and accurate report. A check for the above amount MUST also be mailed to the MVS Treasurer within 21 days following completion of the meet.

E-Form: Financial Report of a Swim Meet

Instructions

Your Information

= Required Field

First and Last Name

Title or Position

Host Club

Address

City and State

Zip Code

Day Phone

Evening Phone

Email Address

Meet Information

Name of Meet

Sanction Number

Date of Meet

Financial Information

Total Entry Fees

15% of Total Entry Fees

Overage Fees

Timing Equipment Fees

Total Fees Payable

Comments

Additional Instructions

1st Attached File:

2nd Attached File:

3rd Attached File:

1^st Attached File:

2^nd Attached File:

3^rd Attached File: